Frequently Asked Questions
What does the application process entail?
The application process consists of two stages: the Letter of Inquiry (LOI) and the Full Application. To begin the application process, applicants will first have to create an account using the lead team member’s contact information and then log in using that username and password.
At the LOI stage applicants are asked to:
- create a project name that includes the lead school site and project title
- provide a brief description of the proposed project
- answer a series of eligibility questions
Applicants that submit LOIs will be notified via email whether or not they are approved to move to the full application stage. If an applicant is approved, a link to the application will be available when the applicant logs in to the grant application system.
At the Full Application stage applicants will be asked to:
- Complete a narrative section which will ask for detailed information about the proposed project, project goals and plans for sharing learnings with colleagues
- Complete a proposed timeline
- Submit a proposed two-year budget
- Provide additional team leader information
- Provide team member information
- Provide lead school information
- Provide lead principal contact information
- Provide full information and contact for the entity to which the grant will be awarded. That entity may be a school, district, school foundation, district education foundation or other nonprofit entity. The applicant must inform the entity that it is applying for a grant and check if the entity has any requirements for accepting a grant.
- Upload a scanned document of letter(s) of support from the principal at each participating school
- Provide signatures from all team members agreeing to the project as described in the application
What is meant by Team Lead, School and Principal?
Team Leader: Each applicant team must consist of three to six members (see Eligibility). One of those team members will need to assume the role of Team Lead. The Team Lead is the LIGHT Awards Program main point of contact and is responsible for stewarding the application and the project. The Team Lead coordinates with the grant recipient entity and is responsible for communication with the LIGHT Awards staff.
Lead School: Some applicants will consist of team members all from the same school. In that case, their school is the Lead School. Some applicants will consist of team members from multiple schools. In that case, the Lead School should be the school of the Team Lead.
Lead Principal: Some applicants will consist of team members all from the same school. In that case, their school principal is the Lead Principal. Some applicants will consist of team members from multiple schools. In that case, the Lead Principal should be the principal of the Team Lead. In the case of multiple schools, a letter of support will be required from the principal at each teacher’s school.
What is a grant recipient entity and what do I need to know about mine?
Your grant recipient entity is the nonprofit organization to which your grant funds will be awarded. The most common LIGHT Awards grant recipients are school districts, schools, school district education foundations and school foundations but your LIGHT Awards grant can go through whichever nonprofit organization you identify. If you are not sure how your through what entity your team can receive a grant, ask your principal for guidance.
Before submitting your application, you will need to contact the grant recipient entity, inform them that you are submitting a grant application and find out whether the entity charges any fees to manage a grant. You will need to include those fees in your proposed budget. You will also need to include in your application the best contact for grant processing at that entity.
Many school districts require you to complete an Intent to Apply to submit a grant. Please make sure to check with your district if your grant will go through your district.
Also, each grant recipient entity has different processes for accessing awarded funds. If you receive a LIGHT Award, you will need to work with your grant recipient entity to learn its process for accessing your funding and documenting your expenditures.
Which projects are ineligible for funding?
Projects ineligible for funding include one-time events, masters programs, board certifications and travel outside of the U.S. The LIGHT Awards does not award grants to solely purchase technology equipment and classroom supplies. Funds for equipment and classroom supplies can be requested as a component of a project but must be justified based on their integration with the proposed project and must not exceed 25% of the project budget. LIGHT Awards funds cannot be used to pay teachers nor provide teacher stipends.
Where is the application?
A link to the grant application system is in our top navigation menu on the far right. It is only available after the LOI process opens on October 11th through the application deadline in January 2017. To access the application, you will first create an account, and then log in using the username and password you created.
In the first application step, you will be asked to provide some general information about your project idea and to answer questions about your team’s eligibility for a LIGHT Award. If you are eligible, you will be notified by email and become able to access the full application when you log in.
Do I need to do the application all in one sitting?
You do not have to complete the application in one sitting.
After you create your account, you can log in and download a list of the questions in .pdf format, so that you and your team can do the necessary research and prepare your answers. The download link is at the top of the application form.
Once you start filling out the application, you can save your partial work and log out at any time. The application is only submitted when you feel it is complete and you click the “submit” button. You can also download a .pdf of the draft application with your completed answers using the “print packet” link at the top of the application.
Note: Although the system automatically saves your work approximately every 20 minutes, we recommend manually saving your work whenever you feel you have completed a significant portion of the application. You can do so by scrolling down to the bottom of the application page and clicking the “save as draft” button.
What if more than one person is working on the application?
Team collaboration may be easily accomplished. The team leader can download and share the application questions (.pdf) with team members, and they can prepare and review each others’ responses offline. When answers are ready, the team leader can enter them into the application.
We encourage the team leader to ensure that only one person at a time is using the team’s account. Though the application system will allow simultaneous logins, simultaneous users can easily overwrite or delete each others’ entries.
How do I know my application was received? Can I check the status?
You should receive a confirmation email from us when we receive your application. You can also log in to your account to see your application status on the main page after you log in.
Are there are hardware/software requirements for completing the application?
You can complete most of the application using almost any device with a web browser. To submit your proposed timeline and budget, you will need Microsoft Excel or another program that can read/write an .xlsx file. You will also need to scan and upload your principal’s signed letter of support (2 Mb max size.)
If you are using an iPad to complete your application, we recommend using the Chrome browser (free download from iTunes) because there are situations in which in the Safari browser malfunctions while accessing the grant application.