Frequently Asked Questions
What does the application process entail?
At the LOI stage applicants are asked to:
- create a project name that includes the lead school site and project title
- provide a brief description of the proposed project
- answer a series of eligibility questions
Applicants that submit LOIs will be notified via email whether or not they are approved to move to the full application stage. If an applicant is approved, a link to the application will be available when the applicant logs in to the grant application system.
At the Full Application stage applicants will be asked to:
- Complete a narrative section which will ask for detailed information about the proposed project, project goals and plans for sharing learnings with colleagues
- Complete a proposed timeline
- Submit a proposed two-year budget
- Provide additional team leader information
- Provide team member information
- Provide lead school information
- Provide principal contact information
- Provide full information and contact for the organization to which the grant will be awarded. That organization may be a school, district, school foundation, district education foundation or other nonprofit entity. The applicant must inform the organization that it is applying for a grant and check if the organization has any requirements or fees for accepting a grant.
- Upload a scanned document of letter(s) of support from the principal at each participating school
- Provide signatures from all team members agreeing to the project as described in the application
What is meant by Team Lead, Lead School and Lead Principal?
Lead School: Some applicants will consist of team members all from the same school. In that case, their school is the Lead School. Some applicants will consist of team members from multiple schools. In that case, the Lead School should be the school of the Team Lead.
Lead Principal: Some applicants will consist of team members all from the same school. In that case, their school principal is the Lead Principal. Some applicants will consist of team members from multiple schools. In that case, the Lead Principal should be the principal of the Team Lead. In the case of multiple schools, a letter of support will be required from the principal at each teacher’s school.
What is a grant recipient organization and what do I need to know about mine?
Before submitting your application, you will need to contact the grant recipient, inform them that you are submitting a grant application and find out whether the organization charges any fees to manage a grant. You will need to include those fees in your proposed budget. You will also need to include in your application the best contact for grant processing at the recipient organization.
Also, each recipient organization has different processes for accessing awarded funds. If you receive a LIGHT Award, you will need to work with the organization to learn its process for accessing your funds and documenting your expenditures. It’s recommended that you clarify this process even before applying, in order to make sure the proposed grant recipient organization is the best fit for your team.
Please note that many school districts require you to complete an Intent to Apply to submit a grant. If your district is your grant recipient organization, please make sure to check on this.
Which projects are ineligible for funding?
Can teachers be paid to work on a LIGHT Awards project?
Where is the application?
To access the application, you will first create an account, and then log in using the username and password you created. In the first application step, you will be asked to provide some general information about your project idea and to answer questions about your team’s eligibility for a LIGHT Award. If you are selected to move to the next stage, you will be notified by email and become able to access the full application when you log in.
Do I need to do the application all in one sitting?
After you create your account, you can log in and download a list of the questions in .pdf format, so that you and your team can do the necessary research and prepare your answers. The download link is at the top of the application form.
Once you start filling out the application, you can save your partial work and log out at any time. The application is only submitted when you feel it is complete and you click the “submit” button. You can also download a .pdf of the draft application with your completed answers using the “print packet” link at the top of the application.
Note: Although the system automatically saves your work approximately every 20 minutes, we recommend manually saving your work whenever you feel you have completed a significant portion of the application. You can do so by scrolling down to the bottom of the application page and clicking the “save as draft” button.
What if more than one person is working on the application?
We encourage the team leader to ensure that only one person at a time is using the team’s account. Though the application system will allow simultaneous logins, simultaneous users can easily overwrite or delete each others’ entries.
How do I know my application was received? Can I check the status?
Are there are hardware/software requirements for completing the application?
If you are using an iPad to complete your application, we recommend using the Chrome browser (free download from iTunes) because there are situations in which in the Safari browser malfunctions while accessing the grant application.